KCRFU approval must be granted before any teams are combined. A lack of a response to any application must not be deemed to be silent consent to the application. Unless you have received written approval from the KCRFU, the teams for whom the application has been made must not combine.
When completing this form, please refer to the information ‘bubbles’, which provide essential additional instructions and guidance.
The priority is always for age grade players to play in their defined age/year group, with their peers/friends and where those that support them are most closely connected. Playing out of age grade is the exception. For any player to do so, the circumstances, conditions, assessments and approvals required in regulation must be in place beforehand. The ultimate consideration must be the welfare and safety of all the players involved.
Playing Up, Down and Adult Rugby is about individual players for whom it is appropriate. Combining is applicable to groups of players joining another age group. Please note, there is a separate form for England Academy and Player Development Group Players.
If there are more players of the older age group within the team, then you must provide a detailed explanation of how players will be managed, to ensure no more than 1/3rd of the team on the pitch are of the older age group will be required. It will be more difficult to gain approval in this instance.
Combining teams is a temporary measure and detailed plans on how teams of discreet age groups will be achieved in the short term are to be appended to the application. Applications without these plans will be refused.
The reasoning for combining teams should be comprehensive and demonstrate the benefit to the player(s) concerned. It is unlikely this will be done in less than 150 words.
Please read Regulation 15.2 and 15.5 in detail before completing this form.
Please read the accompanying advice in the Age Grade Codes of Practice
