Outgoing Tour Form

Your Details

Club Details

Club Officer organising the tour:

Outgoing tour details We will not accept tour operator details.

Name(s) of Host contact(s)

Dates of Proposed Tour:

Matches to be played, incl. against other English clubs In relation to age grade rugby, Clubs are reminded of the need to comply with RFU Regulation 15 at all times including the regulations relating to out of season activity. Note also that the Union that you intend to visit may have different regulations (for example regulations relating to age-grades), adopt different age branding or be trialling different law variations. In advance of the tour, Clubs should ensure that they are aware of the Rules and Regulations applicable in that Union and communicate with the opposition to ensure a balanced and safe match.

Composition of touring party For age-grade tours, please refer to the RFU Safeguarding Policy (page 13) for the appropriate ratio of DBS checked adults to Players.

Host Union's Approval It is the host Club’s responsibility to ensure that host Union approval is in place prior to the match being played. It is the touring Club’s responsibility to ensure that CB/RFU approval is granted prior to travelling.

Declaration By Applicant Touring Club On behalf of the touring Club seeking approval to tour, the below agreement and confirmation of compliance is needed from either the Club Secretary, Chairman or President. Please provide the details of who will be making the following declaration.

A) All Players are covered by the appropriate insurance with adequate cover for rugby activity, travel, and any other non-rugby activities undertaken on the tour, including legal, medical and repatriation costs.

B) The Club agrees that the RFU or CB shall have the power to take disciplinary action in relation to players and other personnel in respect of all matches involving its Clubs regardless of whether the match is played in England or in another Union.

C) The Club has completed and appended to this application a Risk Assessment, the tour itinerary (for touring with minors) and that the RFU's Touring with Children and Vulnerable Adults Guide has been followed in relation to all age-grade tours.

D) The information and statements set out in this form are true and correct.

E) The committee fully endorses this tour application.

Club Official Approval

All online applications must be approved by an elected official of the applicant club. This should be either the Chair, Hon. Secretary, Youth Chair or Safeguarding Officer. The individual completing the application (e.g. tour leader) should not also be the official approving it.

Additional Information

If you have any additional information or supporting documents you can add them here.

Kent County RFU

Outgoing Tour Form