Playing out of Age Grade Player Approval Form


KCRFU approval must be granted before any individual plays out of age-grade.  A lack of a response to any application must not be deemed to be silent consent to the application. Unless you have received written approval from the KCRFU, the individual for whom the application has been made must not play up or down, out of age grade.

When completing this form, please refer to the information ‘bubbles’, which provide essential additional instructions and guidance.

Playing down will only be considered if there is significant reason to do so as determined by the reasons contained within Clause 15.4 of Regulation 15.

Clubs must ensure that, for any U16 playing into Colts, parents /guardians understand that the players could, if approved, be playing with U19s playing down (as per Regs and guidance). U16’s may NOT play in the front row of a Colts team

For playing up, if a player is closer to their own age group than that of the age group above they will not be approved (i.e. young players in their age group).

That ‘representative’ means county, divisional or national teams, only.

Applications will not be considered until the individual who has parental responsibility for the player has given their approval.

Details of the player assessment MUST be appended to the application (See club guidance document here and Code of Practice here). The reasoning should be:

  • specific to the individual concerned,
  • comprehensive
  • and demonstrate the benefit to the player.

It is unlikely this will be done in less than 150 words.

The player must be registered to the club before application is made.

Details of the player assessment must be appended to the application (See club guidance document here and Code of Practice here)



Your Details

Player Details

Player Assessment A proper assessment of the player must be conducted by (at least) a Level 2 coach. Measurements and observations of the player should be documented such as to give a full picture of the player. Approval will not be given unless this section is adequately completed

To include findings and how each element was measured. The Age Grade Codes of Practice provide guidance on supporting evidence and how it might be measured.

Coach Endorsement

This assessment must be endorsed by a coach of at least UKCC Level 2.

Parent or Guardian

Club Official Approval

Additional Information Details such as friendship groups, School and representative rugby must be considered, and any relevant supporting documentation included as an attachment or comments entered here.

You have not completed all the required fields, please check your submission then submit again.