Playing out of Age Grade Player Approval Form

PLAYING OUT OF AGE GRADE PLAYER APPROVAL FORM

KCRFU approval must be granted before any individual plays out of age-grade. A lack of a response to any application must not be deemed to be silent consent to the application. Unless you have received written approval from the KCRFU, the individual for whom the application has been made must not play up or down, out of age grade.

When completing this form, please refer to the information ‘bubbles’, which provide essential additional instructions and guidance.

Playing down will only be considered if there is significant reason to do so as determined by the reasons contained within Clause 15.4 of Regulation 15.

The priority is always for age grade players to play in their defined age/year group, with their peers/friends and where those that support them are most closely connected. Playing out of age grade is the exception. For any player to do so, the circumstances, conditions, assessments and approvals required in regulation must be in place beforehand. The ultimate consideration must be the welfare and safety of all the players involved

Please read Regulation 15.3 (for Playing Up), 15.4 (for Playing Down) and 15.5 in detail before completing this form.

Please read the accompanying advice in the Age Grade Codes of Practice

Clubs must ensure that, for any U16 playing into Colts, parents /guardians understand that the players could, if approved, be playing with U19s playing down (as per Regs and guidance). U16’s may NOT play in the front row of a Colts team

For playing up, if a player is closer to their own age group than that of the age group above they will not be approved (i.e. young players in their age group).

That ‘representative’ means county, divisional or national teams, only.

Applications will not be considered until the individual who has parental responsibility for the player has given their approval.

Details of the player assessment MUST be appended as a separate document to the application (uploaded under Additional Information) covering everything required by the Code of Practice (Code of Practice here). The reasoning should be:

specific to the individual concerned,
comprehensive
and demonstrate the benefit to the player.

It is unlikely this will be done in less than 150 words.

The player must be registered to the club before application is made.

Your Details

This should not be a parent of the player. Even if they are the coach for transparency, an alternative proposer should complete the application.

Player Details

Player Assessment A proper assessment of the player must be conducted by (at least) a Level 2 coach. Measurements and observations of the player should be documented such as to give a full picture of the player. Approval will not be given unless this section is adequately completed

To include findings and how each element was measured. The Age Grade Codes of Practice provide guidance on supporting evidence and how it might be measured.

Coach Endorsement

This assessment must be endorsed by a coach of at least UKCC Level 2.

Parent or Guardian

Safeguarding Officer Approval

Please provide Email details of the CSO so they can verify they have agreed to the application for the players and teams involved.

Club Official Approval

All online applications must be approved by an elected official of the applicant club. This should be either the Chair, Hon. Secretary or Youth Chair. The individual completing the application (e.g. Team Manager) should not also be the official approving it.

Additional Information Details such as friendship groups, School and representative rugby must be considered, and any relevant supporting documentation included as an attachment or comments entered here.

If you have any additional information or supporting documents you can add them here.

Your Declaration

We certify that all the information on this form is correct, and confirm that all necessary due diligence checks (including, where relevant, those relating to a Third Party Provider) have been satisfactorily completed, a full risk assessment has been undertaken, that those named have been fully involved in agreeing the application, that parents across the wider group have been briefed and if approved, agree to play the above players in accordance with RFU Regulation 15 (Age Grade Rugby) and the spirit and values of rugby union.

You have not completed all the required fields, please check your submission then submit again.